PA and Project Assistant, Investments

Full-time - Sydney

Date posted
7 July 2022
Applications close
3 June 2022
  • Award winning Profit to Members fund
  • Newly created role! Opportunity to make your mark!
  • Collaborative team and flexible work options

Exciting opportunity for an experienced PA/Project Assistant who thrives in a fast-paced environment, to join our Investments Team in this key role.

About Us

As one of Australia’s largest profit-to member superannuation funds, our mission is to help our members achieve their personal best retirement outcomes. Rest supports over 129,000 contributing employers, around 1.8 million members and has more than $60 billion of funds under management.


Our team at Rest enjoy a positive culture built around our core values “The Rest Effect”. We seek excellence in everything we do, are dynamic and innovative in the way we work, are always accountable, we are champions of our members, and we succeed together.

About the Job

As the PA/Project Assistant, you will be responsible for providing high level support to the Chief Operating Officer – Investments, the Chief Investment Officer and the Investments project teams spread across both Melbourne & Sydney and will work within the broader Investment support team across the Investments function.

Key responsibilities include:
  • Provide high level administrative support to COO, Investments & Chief Investment Officer
  • Complex diary and email management
  • Preparation of papers, reports, spreadsheets, briefing packs and various documentation
  • Coordination of meetings, agendas, minute taking, action items, catering and distribution of documents and minutes
  • Travel and Event management
  • Manage onboarding and offboarding process for team
  • Support people and culture activities for the group – leave tracker, team engagement, culture surveys
  • Process invoices and credit card expenses and where applicable, assist in budget tracking
  • Support team with compliance and risk deliverables
  • Provide project support and co-ordination of high-profile investment team projects and deliverables
  • Develop and assist with preparation of presentation materials and briefs
  • Prepare meeting materials, agendas, take meeting notes and track actions for the projects
  • Circulation of project reminders of outstanding action items, project reports and documentation to the relevant parties and individuals in a timely manner allowing for adherence to deadlines.
About You:
Ideally, you be a self-starter, with exceptional communication and interpersonal skills, highly organised and enjoys working in a fast-paced team environment.
  • Previous PA, Office Manager, Team Assistant or similar
  • Excellent time management skills, ability to manage competing demands under pressure.
  • Exceptional communication skills, both written and verbal.
  • High degree of confidentiality and interpersonal sensitivity.
  • Demonstrated ability to effectively plan, prioritise and organise.
  • Ability to operate in fast paced environment and adjust to changing priorities.
  • Strong attention to detail and accuracy.
  • Proficient MS Office skills including Teams, One Note, Excel and PowerPoint.
  • Capable numeracy skills including ability to work with financial budgets and forecasts.
  • Ability to build strong working relationships with internal and external stakeholders
  • Experience and understanding of a financial services project environment highly advantageous
At Rest we believe that everyone has the power to make a difference and we offer an inclusive and diverse environment that values the qualities and backgrounds that our people bring to the team. We encourage open and diverse thinking, collaboration, innovation and high performance.

We value and support our team members by offering a great range of benefits, including but not limited to;
  • hybrid working environment
  • health and wellbeing programs
  • purchase leave scheme and gender neutral 16 weeks paid parental leave
  • Free salary continuance insurance
  • Meeting free lunch breaks (Rest stops)

If this sounds like you, apply now by submitting your resume and an optional covering letter summarising your experience and outlining why you are interested in the role or email

To learn more about your next opportunity at Rest visit

Please note only people with the right to work in Australia will be considered.
To apply, click on the “Apply Now” button, fill in the form, attach your CV and cover letter addressing the points above. We look forward to hearing from you.